| ARTICLE I
IDENTIFICATION
SECTION 1.01 -- MISSION STATEMENT
We affirm the presence of the Divine in all things. We learn
from all
spiritual teachings. As a community, we support the evolution of
spiritual consciousness in each individual. In prayer and action,
we
bring a vision of Love and Unity into the world.
SECTION 1.02 -- STATEMENT OF PURPOSE
The purpose of Unity of Taos, a New Mexico not-for-profit corporation,
is to teach and practice universal principles of truth. In
accomplishment of this purpose, Unity of Taos shall conduct services
and classes which explore and demonstrate these principles of truth.
ARTICLE II
OFFICES
SECTION 2.01 -- PRINCIPLE OFFICE
The principle executive office of the corporation shall be fixed
by
the Board of Ministers. Said office shall be in the County of Taos,
State of New Mexico, or at such other place within the state of
New
Mexico as the Board of Ministers hereafter shall designate. The
corporation may also have offices at such other place or places,
as the
Board of Ministers may from time to time designate.
SECTION 2.02 -- OPERATION
The operation and conduct of Unity of Taos shall abide by the
laws of
the state of New Mexico. Leadership shall be provided by the Board
of
Ministers, duly elected by its membership.
ARTICLE III
MEMBERSHIP
SECTION 3.01 -- QUALIFICATIONS
Anyone desiring membership in Unity of Taos shall attend meetings,
and
submit their address to the Administrator.
SECTION 3.02 -- TERMS OF MEMBERSHIP
A member shall retain status as a member through his/her participation
in prayer, service, classes and/or giving during a fiscal year.
SECTION 3.03 -- POWERS OF MEMBERS
Members of Unity of Taos shall have the power to do the following:
(a) Vote at any membership meeting at which the member is present,
called in accordance with Section 3.05.
(b) Elect members to the Board of Ministers as specified in Section
4.04.
(c) Ratify the Bylaws of this organization or any amendments thereto
as specified in Section 8.01.
(d) Vote on any question of sale or pledge of real property owned
and
used for the operation of this organization which exceeds Five
Thousand
Dollars ($5,000.00) in value. A seventy-five percent (75%) affirmative
vote of those present and voting is required to approve the sale
or
pledge.
(e) Call a special membership meeting when the affairs of the
organization warrant such action. Refer to Section 3.05(b).
(f) Vote to override any action of the Board of Ministers providing
it is communicated to the membership in writing fourteen (14) days
prior to the subsequent meeting of the membership and seventy-five
percent (75%) of those present and voting have the authority for
determination.
(g) Vote for the removal of anyone from his/her office in accordance
with Section 4.05(a).
(h) Vote on any matters officially brought to the attention of
the
membership.
(i) Offer suggestions to the Board of Ministers as may seem advisable
for the good of this organization.
SECTION 3.05--MEETINGS AND QUORUM
(a) Annual Membership Meeting. The Annual Membership Meeting
of
Unity of Taos shall be held at its official headquarters in May
or June
at the day and time designated by the Board of Ministers.
(b) Special Membership Meetings. Any time the affairs of tie
ministry
warrant, a special meeting may be called by:
(1) A majority of the Ministers of the Board
(2) Submitting a petition having been signed by a minimum of ten
(10) members. A written request must be submitted to the Board,
who
shall call the meeting on behalf of the requesting party, giving
a
minimum of fourteen (14) days notice to the membership.
(3) The purpose(s) for the special meeting shall be stated both
in
the written request and the written notice to the membership. Business
conducted at the special meeting shall be limited to the pre-stated
purpose(s).
(c) Written Notice. Written notice stating the date, time and
place
shall be mailed to all members at least fourteen (14) days before
any
membership meeting. (Note: “Mailed” because the notice
needs a
postmark for legality.)
(d) Quorum. Those members present and voting at a membership
meeting
called pursuant to the notice provisions of Section 3.05(c) shall
constitute a quorum for the transaction of business at any membership
meeting.
(e) Participation. Participation in the business affairs of any
membership meeting shall be restricted to members in attendance.
Participation of other persons in discussion of business must be
approved by a two-thirds (2/3) majority vote of the members in
attendance.
(f) Voting. Unless otherwise provided herein, the vote of a majority
of the members present and members voting by absentee ballot shall
be
necessary for approval or disapproval of the action being voted
upon.
Refer to Section 3.04(d) and Section 8.01. Members unable to be
present in a membership meeting may vote by absentee ballot upon
application to the Unity of Taos office in advance of the meeting
date.
Absentee ballots must be returned prior to the meeting.
(g) Prayer. In any membership meeting, the Chairperson, the
Ministers, or any member may request that action on an item of
business
be suspended while the membership enters into a time of prayer
on the
issue. Upon such a request, the Chairperson shall provide a period
of
prayer silence.
ARTICLE IV
GOVERNMENT
SECTION 4.01 -- GOVERNMENT
The government of Unity of Taos shall be vested in the Board
of
Ministers, elected from the membership. Clerical assistance and
continuity will be provided by the Administrator.
SECTION 4.02 -- ADMINISTRATOR
(a) Duties. The Administrator shall be responsible for keeping
and
publicizing the schedule of weekly teachers, classes, and all other
activities as directed by the Board of Ministers. The Administrator
shall maintain the mailing list of the membership.
(b) Compensation. The compensation of the Administrator shall
be
fixed by agreement with the Board of Ministers.
(c) Vacancy. Should a vacancy occur in the office of the
Administrator, the President of the Board shall appoint a Committee
to
search for a suitable replacement. The Committee shall make
recommendations to the full Board of Ministers, who will make the
final
hiring decision.
SECTION 4.03--BOARD OF MINISTERS--MEMBERS
(a) Structure. The Board of Ministers shall consist of at least
six
(6) Ministers, elected from the membership of Unity of Taos.
(b) Term. Each elected Minister shall hold office for one (1)
year,
or until his/her successor is duly elected. Minister’s terms
shall
expire annually and their offices shall be filled at the Annual
Membership Meeting in accordance with Section 4.04.
(c) Exception. Any Board Member or their spouse, parent, significant
other, or child who receives compensation from Unity of Taos shall
be
excused from any business matter at any meeting which concerns
said
board member, spouse, parent, significant other or child.
(d) Signatories. No individuals who have any combination of
relationships such a spouses, parents and children or significant
others shall both be signatories on any bank accounts of Unity
of Taos.
(e) Prayer. It is important that in addition to adhering to the
normal procedures for legal functioning set forth in these bylaws,
that
the spiritual principles taught by Unity of Taos be utilized in
the
handling of decisions before the Board of Ministers. During the
discussion of an item of business, any Minister may request time
for
prayer about an issue. Upon request, the Chairperson shall provide
a
period of prayer and silence.
(f) Duties. As representatives of the Membership, the Ministers
of
the Board shall:
(1) Uphold the mission statement of this organization as stated
in
Section 1.01.
(2) Uphold the highest interest of the membership in conducting
the
business of this organization.
(3) Be conversant with these bylaws.
(4) Be faithful in attendance at services, Board and membership
meetings of this organization.
(5) Make determination of the business needs of this organization
and
authorize payment of money for those purposes.
(6) Administer the property of Unity of Taos, both real and personal.
(7) Make determinations on the sale or pledge of real or personal
property belonging to this organization. All decisions in favor
of the
sale or pledge of real property exceeding Five Thousand ($5,000.00)
Dollars in value shall be presented to the membership at a properly
constituted membership meeting to be voted on in accordance with
section 3.04(d).
(8) Make determinations on expenditures exceeding one hundred
($100.00) Dollars.
(9) Authorize the employment of all staff personnel of Unity of
Taos
and set and approve their salaries. See Section 4.02(b).
(10) Set dates for the fiscal year.
(11) Each year cause to be prepared a complete financial statement
with disclosures which will set forth the fiscal conditions and
operations of this organization. Audit, or cause to be audited
by an
appointed committee, the books of Unity of Taos.
(12) When deemed advisable, secure a fidelity bond for the Treasurer,
the amount to be set by the Board.
(13) Act to fill the unexpired term of any Minister in accordance
with Section 4.05(b).
(14) Elect officers of the Board and their successors to fill any
unexpired term when necessary. See Section 4.07.
(15) Ratify committees and their chairpeople as appointed by the
Board President. See Section 5.01.
(16) Find a local expert in conflict resolution to aid in the
resolution of any disputes.
SECTION 4.04--BOARD OF MINISTERS--ELECTION
(a) Qualifications. Any person elected to the Board of Ministers
must
be an active member of Unity of Taos. He/She shall be a person
who:
(1) Desires to serve on the Board.
(2) Furthers the work of this ministry through active interest,
love,
and support.
(3) Lives and supports our mission statement.
(4) Has demonstrated leadership capabilities.
(b) Nomination. Any person meeting the qualifications in (a)
may
nominate themselves to the Board of Ministers, either in person
at the
Annual Membership Meeting, or by verbal, or written instruction
to the
current President of the Board prior to such meeting.
(c) Election. Election of the new Board shall take place at the
Annual Membership Meeting by either a voice vote of all voting
members
or such procedure as shall be deemed necessary by the Chairperson,
in
the event not all nominations meet with the approval of the membership.
SECTION 4.05--BOARD OF MINISTERS--VACANCY AND REPLACEMENT
(a) Vacancy. The office of a Board Member may be vacated by any
of
the following means:
(1) The resignation of the Minister.
(2) The Board voting for the removal of a Minister due to absences
from three (3) successive regular Board Meetings. Absences may
be
excused by the Board upon written request.
(3) The Board voting for the removal of a Minister because of failure
to fulfill the duties of the office as specified in Section 4.03(f).
(4) The membership voting for the removal of a Minister because
of
his/her failure to fulfill the duties of his/her office as specified
in
Section 4.03(f). See Section 3.04(g).
(b) Replacement. Should a vacancy occur on the Board of Ministers,
the Board shall proceed to fill the vacancy by ballot at its next
regular meeting. In case of emergency, a special meeting may be
called. Only persons meeting the qualifications specified in Section
4.04(a) may be considered as replacements. No replacement shall
have
served as a Trustee during the year prior to his/her election.
A
majority vote of those present and voting shall be necessary to
elect.
The term of the newly elected Minister shall expire on the same
date as
the term of the Minister he/she succeeds.
SECTION 4.06--BOARD OF MINISTERS--MEETINGS AND QUORUM
(a) Regular Board Meetings. The regular business meetings of
the
Board of Ministers shall be held monthly, at a time and place specified
by the Board.
(b) Special Board Meeting. Special meetings of the Board shall
be
called by the President under any of the following conditions:
(1) By request of two (2) or more Ministers.
(2) As the President deems it necessary.
(c) The request shall be filed in writing with the Board Secretary.
Reasonable effort must be made to notify all Ministers of any special
meeting.
(d) Quorum. One (1) over half of the sitting members of the Board
shall constitute a quorum for the transaction of business.
(d) Membership attendance. Anyone in the Membership has the right
to
attend any Board meeting.
SECTION 4.07--BOARD OF MINISTERS--OFFICERS
Officers of the Board of Ministers shall consist of a President,
Vice-President, Secretary and Treasurer. All officers shall be
selected in a manner decided by the Board, at the first Board meeting
after the annual meeting, or at a special meeting called for the
purpose of selecting officers. Officers shall hold their respective
offices for one (1) year or until their successors are duly elected
or
qualified.
(a) President. The President shall:
(1) Preside at all Board of Ministers meetings.
(2) Preside at all membership meetings.
(3) Appoint committees in accordance with Section 5.01.
(4) Be a member of all committees by virtue of his/her office.
(5)
Sign such papers and documents, upon proper authorization, as may
by
necessary.
(b) Vice-President. The Vice-President shall:
(1) Perform all the duties of the President in his/her absence.
(2) Become President in case the office of the presidency becomes
vacant. In such case, a new Vice-President shall be elected from
among
the remaining Ministers to fill the remainder of the term.
(c) Secretary. The Secretary shall:
(1) Keep, or cause to be kept, an accurate record of the minutes
of
all Board and membership meetings.
(2) Hold in custody and be responsible for all reports, contracts,
other legal papers, minute books, which items shall be kept in
the
Administrator’s office at all times, or in such other depository
as
prescribed by the Board.
(d) Treasurer. The Treasurer shall:
(1) Be custodian of the funds of this organization. He/She shall
pay
out, or cause to be paid out, funds authorized by the Board. Refer
to
Section 4.03(f).
(2) Keep, or cause to be kept, a record of all financial transactions
and submit a monthly financial report at each regular Board meeting.
(3) Submit a financial report, covering the last complete fiscal
period, at the annual membership meeting.
(4) Count, or cause to be counted by the appointment of qualified
persons, all funds received, and be responsible for their deposit.
(5) Place, or cause to be placed, the funds of this organization
in
the bank or other depository approved by the Board.
ARTICLE V
COMMITTEES
SECTION 5.01--FORMATION
Committees for any specific purpose, shall be appointed by the
Board
President with approval of the Board.
ARTICLE VI
DISSOLUTION
SECTION 6.01--DISSOLUTION
Should this corporation dissolve, all property and funds remaining
after the payment of debts of the corporation shall be divided
equally
among the current recipients of our monthly tithes.
ARTICLE VII
MEETINGS AND PROCEDURES
SECTION 7.01--RULES OF ORDER
The latest edition of Robert’s Rules of Order shall be
the authority
of this organization on parliamentary law and its usage, unless
otherwise provided by these bylaws.
ARTICLE VIII
BYLAWS AMENDMENTS
SECTION 8.01--PROCEDURE
Amendments to these bylaws must be made by voting members of
this
corporation at a legally constituted membership meeting. (See Section
3.05) Written notice setting forth the proposed amendments must
be
mailed to all members at least fourteen (14) days prior to the
required
membership meeting. An affirmative vote of seventy-five percent
(75%)
of all members present and voting shall be necessary to pass any
amendment to these bylaws. These bylaws fully supersede all previous
bylaws adopted by Unity of Taos. |